Every company or organization has a purpose, and its objective for existing. In pursuit of this objective, the organization has a set of activities and measures it puts in place as a means to achieve these set-out objectives. These activities include actions, decisions, and strategies. However, there are processes and procedures through which all these are ordered and executed. This is a workflow. Workflows are integral to the progression of a company. Having all these activities without proper order would nullify their effectiveness, or worse, work against the business altogether.

Workflow Automation vs. Manual Workflow Process

As earlier noted, workflows were predominantly manual, but the status quo is rapidly changing. This is because of how a manual workflow stack against an automated one, as analyzed as follows.

Accuracy: As could be reasonably envisaged, manual workflow comes with the risk of human error. It usually involves several persons and steps in the development process, with each person carrying the risk of error or misplacement of data given the involvement of printed materials. Workflow software, on the other hand, bear a lesser risk of errors. Most errors would stem from points of human input and are easy to detect and edit in the system.

Expenses: Automated workflows are usually done with SaaS tools and software, most of which users have to access by the payment of a token. However, it is still noteworthy that the overall cost price is considerably cheaper than manual workflows. This is because automated workflows eliminate the paper, printing, and middleman costs in the preparation of a workflow. Moreover, manual workflows may be developed severally before a final copy is settled upon. This means the costs of a manual workflow are not one-off, so they are invariably more expensive.

Time: Workflow development is normally not an easy and straightforward process. It tends to involve several processes in its development. Also, it has to make stops at several tables, each with its own delays. The process may also be repeated several times in situations where mistakes are discovered. This makes it very slow and strenuous. Automated workflows, however, ensure everything is done at once in a single application. Collaborations are also possible, so every authorized person gets to access the workflow and make changes as and when due.

Tracking and Designing: App integration software make it easy to track the progress of a workflow, and determine which person has done his part of the job at any time, and from any location. In addition, built-in illustrators and plugin compatibility allow users to easily design and illustrate their workflows as necessary. Manual workflows mean manual progress tracking and more stressful designing.

Boost your Productivity with App Integration Software

How to Get Your Workflow Ready to Automate

1. Identification

This is the very first stage of workflow automation. The very concept of workflows suggests having different ones for different persons. This stage involves identifying to who the workflow is assigned, for what reasons were the automation introduced (to save time, money, boost productivity, etc), and what tasks should be automated in the workflow. These tasks are usually repetitive, time-intensive, error-prone, and systematic tasks. Other tasks that do not fit the description could also be automated, but it is more common for tasks that share that description. With all that, the workflow has the right foundation to achieve what it was meant for.

2. Education

This involves carrying employees and colleagues along in the automation process. If they are to optimally make use of the app integration software, they should be acquainted with the objectives behind the workflow, as well as how they are expected to use it.

3. Testing Stage

This is the stage that immediately predates the launch. It involves launching a model workflow to fish out loopholes and omissions in the original settings of the workflow. It also gauges the readiness of employees to utilize the app integration tool optimally, as well as their familiarity with the software. The data here allows modifications to be made, as well as more employee education.

4. Launch

This is the main event itself, where the automated workflow goes live. This stage comes by having certified that the workflow has been optimally designed, and the employees are ready to use the tools as meant.

5. KPI Tracking

This is the post-launch stage where Key Performance Indexes are set for each employee, team, and the company as a whole. They are micro and macro goals that individuals are expected to meet at the end of a particular time period. This allows the company to see the impact of the workflow automation tool, and determine how to optimize it further.

basic guide on workflow automation 2

Best Tool for Workflow Automation

In spite of all the aforementioned, it makes little difference if one attempts workflow automation with a substandard tool. The quality and features of the software will make an astronomical difference in results.

However, with the development of superior tools like ZapUp, users seeking to automate their workflows need not worry. ZapUp allows designs of workflows with simple drag-and-drop approaches rather than complex coding. Its interface is designed in a way that enables users to manage all activities in a single log instantly, while receiving real-time updates.

Moreover, users also have the choice to integrate in-built software like Botpath and BPMApp which help automate business processes even further. It goes further to enable integrations with over 200+ third-party applications. This makes ZapUp the best workflow automation tool on the market by far. All these features are made available by 500apps for an affordable price of $14.99, along with access to over 37 other apps every business would want to have in its arsenal.


Statistics by Comidor.com via Adlittle.com show that automated workflow processes have been proven to increase by up to 30%. A boost in productivity for any company by such a margin is sure to work wonders. By taking affirmative steps such as making a conscious decision to automate workflows and getting a premium tool like ZapUp, companies will take business and productivity to new levels.

What Makes the Best App Integration Software?
Join the SaaS Revolution
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - ₹999/user

  • 24/5 Chat, Phone and Email Support


Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

Zapup is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day FREE Trial